Reports
1 . Areas of Challenge
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01 |
Areas of Challenge StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
School Building to view |
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Position Type |
Dropdown |
Can be toggled for specific types or all |
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Sort by Evaluatee / Category |
Selection |
Displays data by evaluatee name vs by Category |
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Show All Categories |
Checkbox |
Displays all categories even if scored above average |
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Include Released |
Checkbox |
Includes released observations in the report |
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Screenshot |
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Description |
This report breaks down the categories that staff are struggling with by displaying any categories and scores that are below average (Developing, Basic, Unsatisfactory). This is typically used to spot areas that are lacking and target them for improvement plans.
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Fields & Labels |
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Field / Column |
Label / Description |
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Observation |
Observation slot location (Custom per district) |
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Evaluator |
Evaluator for selected staff members observation |
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Date |
Date the observation was completed |
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02 |
Completed Observation Report StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School |
Dropdown |
Building that staff are located in |
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Faculty Type |
Dropdown |
Can be toggled for Staff or Principal |
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Position Type |
Dropdown |
Can be toggled for specific types or all |
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Hide Completed Observations |
Checkbox |
Hides completed observations from appearing on the report |
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Screenshot |
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Description |
Typically used to get a quick summary of who has completed their observations for a given year – additionally used to follow-up or check in on staff.
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Fields & Labels |
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Field / Column |
Label / Description |
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Observations |
These are custom depending on the maximum number of observations per district. |
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03 |
Count of Evaluations StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School |
Dropdown |
Building that staff are located in |
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School Year |
Dropdown |
School Year to access |
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Position Type |
Dropdown |
Can be toggled for specific types or all |
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Hide Specific Observations |
Checkbox |
Hides selected observations from appearing on the report |
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Show Details |
Checkbox |
Shows the observation details (evaluator, date, etc.) |
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Screenshot |
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Description |
Used as an observation tracking tool to ensure all staff reach their evaluation goals. Broken down by evaluatee.
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Fields & Labels |
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Field / Column |
Label / Description |
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Observations |
These are custom depending on the maximum number of observations per district. |
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04 |
Date Time Modified Obs Report StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Evaluator |
Dropdown |
Can be toggled for specific staff or all |
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Screenshot |
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Description |
This report is used as a way to track observation edits in the event of accidental deletions, edits, or incorrect scheduling.
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Fields & Labels |
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Field / Column |
Label / Description |
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Faculty |
These are custom depending on the maximum number of observations per district. |
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Evaluator |
Assigned evaluator |
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Change Type |
What change was made to the observation |
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Date |
Date the change occurred |
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05 |
District Custom Worksheet StaffTrac™ Report |
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Description |
This report is fully custom per district and may not exist for all users.
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06 |
Electronic Signature Report StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Screenshot |
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Description |
Used to track who has signed off on their observations organized per observation.
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Fields & Labels |
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Field / Column |
Label / Description |
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State ID |
Linked State ID |
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Name |
Staff Name |
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Worksheet Signed |
Is the worksheet signed or not |
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Worksheet signed Date and Time |
Date and time the worksheet was signed |
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Worksheet Admin Signed Date and Time |
Date and time the admin signed the worksheet |
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07 |
Evaluation Comparison StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Screenshot |
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Currently Missing Screenshot |
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Description |
Compares multiple years per school (or all schools) for selected staff.
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Fields & Labels |
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Field / Column |
Label / Description |
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08 |
Evaluation History StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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Begin Year |
Dropdown |
School year to start list |
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School |
Dropdown |
Building that staff are located in |
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End Year |
Dropdown |
School year to end list |
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Only show staff with two consecutive Ineffective observation ratings |
Checkbox |
Displays only staff with consecutive infectives |
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Screenshot |
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Description |
Used to track staff evaluation rating history and final scores for reporting.
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Fields & Labels |
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Field / Column |
Label / Description |
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Year |
Year observation was conducted |
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Optional State and Local Transition scores |
Custom per district (may be blank) |
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Final Score |
Final score |
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Released |
Released (True / False) |
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09 |
Evaluation Rating StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Screenshot |
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Description |
Typically used to track the evaluation ratings across whole districts or individual schools as well as track who is on the NYS Export.
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Fields & Labels |
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Field / Column |
Label / Description |
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State ID |
Linked state ID |
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Name |
Evaluatee name |
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Optional State and Local Transtion |
Custom per district (may be blank) |
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Obs Total |
Total Observation Score |
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Final Score |
Custom Calculated Final Score |
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Final Score Trans |
Optional Final Score with transition specifications applied |
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State Export |
Included in State Export ( Yes / No) |
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Released |
Released status |
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10 |
Evaluation Scheduler StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown / Checkbox |
Building that staff are located in |
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Position Type |
Dropdown / Checkbox |
Can be toggled for specific positions or all |
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Evaluator |
Dropdown |
Can be toggled for specific evaluators or all |
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Rubric |
Dropdown / Checkbox |
Can be toggled for specific rubrics or all |
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Include Rubric Scores |
Checkbox |
Displays the total score and performance rating for rubrics including this data |
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Hide Duplicates |
Checkbox |
Hides duplicate entries from staff in overlapping buildings |
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Screenshot |
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Description |
This report is used by many districts for a variety of reporting needs. Typically used as the main way to track observations being scheduled, completed, and if an evaluator has entered data.
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Fields & Labels |
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Field / Column |
Label / Description |
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Faculty |
These are custom depending on the maximum number of observations per district. |
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Observations |
Custom observations per district – this will vary |
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11 |
Not Evaluated StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Observations |
Checkbox |
Selects the observations to view (will vary) |
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Screenshot |
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Description |
Displays any observation that is not certified as a “Not Evaluated”. Filter based off of what observation column you want to see incomplete staff and it will display all non-certified evaluations slots from that column.
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Fields & Labels |
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Field / Column |
Label / Description |
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Faculty |
These are custom depending on the maximum number of observations per district. |
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Evaluator |
Assigned evaluator |
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Change Type |
What change was made to the observation |
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12 |
Improvement Plan StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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No Evidence |
Checkbox |
Displays only improvement plans with no evidence |
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Screenshot |
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Description |
Used to monitor staff with improvement plans and track evidence. Displays single or multiple improvement plan items.
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Fields & Labels |
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Field / Column |
Label / Description |
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Name |
Staff name |
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Items |
Number of improvement plan items |
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Has evidence |
Does the plan have evidence associated (Yes / No) |
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13 |
Observation By Type StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Screenshot |
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Description |
Tracks the observation type per staff member by school along with additional observation details.
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Fields & Labels |
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Field / Column |
Label / Description |
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Observation Type |
Pre-Observation, Observation, & Post-Observation |
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Observation Group |
Custom per district |
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Evaluator |
Assigned evaluator name |
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Date |
Date the change occurred |
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Rubric |
Assigned rubric |
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Announced |
Announced (Yes / No) |
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14 |
Observation Score Averages Report StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Rubric |
Dropdown |
Can be toggled for specific rubrics or all |
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Sort by Evaluator |
Selection |
Sorts by evaluator name |
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Sort by Category |
Selection |
Sorts by category name for all selected staff |
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Screenshot |
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Description |
Breaks down score for staff members by category. Can be customized by rubric to track specific categories or items.
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Fields & Labels |
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Field / Column |
Label / Description |
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Category |
Category name |
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Rubric |
Assigned rubric |
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Evaluator |
Evaluator name |
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15 |
Observation Tracking StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Break Down by Evaluator |
Checkbox |
Adds the evaluator column |
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Screenshot |
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Description |
Used to track observation types for specific schools and evaluators if needed. Additionally, this report is utilized to track observation status (scheduled, saved, complete, etc.)
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Fields & Labels |
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Field / Column |
Label / Description |
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School |
Selected school (can be all) |
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Type |
Custom observation row per district |
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Cycle |
Custom observation column per district |
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Evaluator |
Selected evaluator (can be all) |
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Status columns |
Scheduled, Complete, Released, Saved, Past Due, Pending |
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16 |
Rubric Not Scored StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Rubric Name |
Dropdown |
Can be toggled for specific rubrics or all |
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Only show items with evidence |
Checkbox |
Hides all items without evidence attached |
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Screenshot |
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Description |
Used primarily for evidence tracking and locating lacking evidence sections.
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Fields & Labels |
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Field / Column |
Label / Description |
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Staff Name |
Organized by staff name |
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17 |
Rubric Score by Teacher StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Rubric |
Dropdown |
Can be toggled for specific rubrics or all |
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Observer |
Dropdown |
Can be toggled for specific observers or all |
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Screenshot |
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Description |
Breaks down scores and HEDI ratings per teacher depending on a number of search criteria.
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Fields & Labels |
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Field / Column |
Label / Description |
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Staff Name |
Staff being observed |
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18 |
Summary by Domain StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Faculty Type |
Dropdown |
Can be toggled for staff or principals |
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Show Details |
Checkbox |
Displays rubric names and scores in the table |
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Screenshot |
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Description |
Displays overall scores and rubrics for each custom district observation column – also displays SLO information as well as any optional transition scoring.
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Fields & Labels |
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Field / Column |
Label / Description |
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Name |
Staff name |
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Observation columns |
Custom district observation columns |
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SLO Rubric |
Optional SLO |
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State and Local Scores |
Optional per district score modifications |
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Obs Total |
Observation score total |
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Obs Rating |
Final Observation rating |
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Final Score |
Adjusted final score |
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Final Score Trans |
Optional final score transition |
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19 |
Observation and Tenure Report StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Position Type |
Dropdown |
Can be toggled for specific positions or all |
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Screenshot |
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Description |
Displays tenure status for selected staff as well as their total observation count and position types.
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Fields & Labels |
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Field / Column |
Label / Description |
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Staff Name |
Staff Name |
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State ID |
Assigned State ID (if any) |
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Position Type |
Assigned position type |
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Tenure Status |
Tenure status (Tenured, Probationary, etc.) |
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Schedule Observations |
Count of scheduled observations |
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Complete Observations |
Count of completed observations |
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Saved Observations |
Count of saved observations |
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Past Due Observations |
Count of past due observations |
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Pending Observations |
Count of pending observations |
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20 |
Summary Score Comparison StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Show District Chart |
Checkbox |
Toggle to show comparison vs district |
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Show School Chart |
Checkbox |
Toggle to show comparison vs school |
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Show Detail |
Checkbox |
Toggle to show an additional graph comparison vs district and school |
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Saved |
Selection |
Shows only saved observation details |
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Released |
Selection |
Shows only released observation details |
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Certified |
Selection |
Shows only certified observation details |
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All |
Selection |
Shows all observation details |
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Screenshot |
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Description |
Used for a district wide reporting tool across all rubrics / schools / teachers. Includes helpful visualizations for simplified reporting.
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Fields & Labels |
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Field / Column |
Label / Description |
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Name |
Staff / Building name |
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Scores |
Emerging, Basic, Proficient, Exemplary (may be custom per district) |
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21 |
Rubric Percentage Summary StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Rubric |
Dropdown |
Can be toggled for specific rubrics or all |
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Observer |
Dropdown |
Can be toggled for specific observers or all |
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Breakout Lead and Independent Evaluators |
Checkbox |
Breaks down independent vs lead evaluators on the table |
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Screenshot |
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Description |
Breaks down selected rubrics and displays the total score counts and values.
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Fields & Labels |
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Field / Column |
Label / Description |
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Test |
Selected Test |
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Question |
Rubric Question labell |
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22 |
Hard Copy Saved StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Faculty Type |
Dropdown |
Can be toggled for staff or principal |
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Screenshot |
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Description |
Displays the counts and locations of rubrics that have hard copies saved through the observation scheduler.
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Fields & Labels |
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Field / Column |
Label / Description |
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Faculty |
Staff names |
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Observation Columns |
Custom per district |
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23 |
Observation Follow-up StaffTrac™ Report |
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Filters |
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Filter |
Type |
Options / Notes |
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School Year |
Dropdown |
School year to view |
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School |
Dropdown |
Building that staff are located in |
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Faculty Type |
Dropdown |
Can be toggled for staff or principal |
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Screenshot |
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Description |
Displays the counts and locations of rubrics that have follow-up notices saved through the observation scheduler.
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Fields & Labels |
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Field / Column |
Label / Description |
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Faculty |
Staff names |
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Observation Columns |
Custom per district |